Academic Building Access

The Calvin University Academic Building Access Policy is designed to increase the safety of all faculty, staff and students who work and study in our academic buildings. It also attempts to increase the physical security of the University’s buildings and properties. This policy establishes normal building access hours as well as procedures for requesting student access outside of normal academic building access hours.

Exceptions for students needing access outside of normal hours:

As a general policy, Calvin University prohibits students from being in academic building outside of normal access hours, unless there is an exception that has been approved with the Campus Safety Department.

Unauthorized students located in academic buildings after the listed times will be removed from the building.

Students who need special access to academic buildings outside of normal access hours will need to obtain permission from a faculty or staff member. Students can find the permission request form online at https://calvin.edu/go/building-permission-request. This form only grants permission to be in an academic building outside of normal building access hours. It does not provide additional card access to the requester. The information must be submitted at least forty-eight hours prior to the date access is being requested and must be authenticated by the faculty or staff member who is granting permission.

Individual students will not be permitted to remain by themselves in academic buildings after normal building access times, even if they are in possession of an authenticated note of permission. A minimum of two students must be present due to concerns for personal safety and security issues. Students who are in academic buildings outside of academic building hours due to specific responsibilities as part of an on-campus job are exempt from this restriction as long as they can confirm they are completing job related responsibilities.

Fall and spring semester schedules

Normal academic building access hours are as follows*

	Unlocked	Additional Student/Staff Card Access	Staff Card Access
Monday-Friday	7:30 a.m. to 6:00 p.m.	7:00 a.m. until 1:00 a.m.	24/7/365 to assigned building
Saturday	Card Access only	7:30 a.m. —8:00 p.m.	24/7/365 to assigned building
Sunday	Closed		24/7/365 to assigned building

Sunday student card access to DeVos Communication Center/School of Business 1:00 p.m. to 6:00 p.m.

*Exceptions to regular building closure times are made for scheduled events that are being held in specific venues.

The Hekman Library has different hours than the listed hours for academic buildings*

	Unlocked
Monday-Thursday	8:00 a.m. to 11:00 p.m.
Friday	8:00 a.m. to 6:30 p.m.
Saturday	8:00 a.m. to 7:00 p.m.
Sunday Closed

*Exceptions to regular building closure times are posted at https://library.calvin.edu/hours

The Spoelhof Fieldhouse Complex has different hours than listed hours for academic buildings*

	Unlocked
Monday-Friday	6:00 a.m. to 10:00 p.m.
Saturday	9:00 a.m. to 6:00 p.m.
Sunday	1:00 p.m. to 5:00 p.m.

*Exceptions to regular building closure times are made for scheduled events that are being held in specific venues. Specific hours of operation for select venues are located at https://calvin.edu/directory/places/spoelhof-fieldhouse-complex

Commons (Johnny’s Café) has different hours than listed hours for academic buildings*

	Unlocked	Additional Student/Staff Card Access
Monday-Thursday	7:30 a.m. to 12:15 a.m.	7:00 a.m. to 2:00 a.m.
Friday	7:30 a.m. to 8:00 p.m.	7:00 a.m. to 2:00 a.m.
Saturday	8:00 a.m. to 5:00 p.m.	7:00 a.m. to 2:00 a.m.
Sunday N/A	12:00 p.m. to 6:00 p.m.

Summer schedules

Normal academic building access hours during the summer are as follows*

	Unlocked	Additional Student/Staff Card Access	Staff Card Access
Monday–Friday	7:30 a.m. to 5:00 p.m.	7:00 a.m. until 8:00 p.m.	24/7/365 to assigned building
Saturday	Card Access only 7:00 a.m. until 5:00 p.m.		24/7/365 to assigned building
Sunday	Closed — No access		24/7/365 to assigned building

*Exceptions to regular building closure times are made for scheduled events that are being held in specific venues.

The Hekman Library has different summer hours than listed hours for academic buildings**

	Unlocked
Monday–Friday	8:00 a.m. to 5:00 p.m.
Saturday — Sunday	Closed

*Exceptions to regular building closure times are posted at https://library.calvin.edu/hours

The Spoelhof Fieldhouse Complex has different hours than listed hours for academic buildings***

	Unlocked
Monday–Thursday	6:00 a.m. to 8:00 p.m.
Friday	6:00 a.m. to 6:00 p.m.
Saturday – Sunday	Closed

*Exceptions to regular building closure times are made for scheduled events that are being held in specific venues. Specific hours of operation for select venues are located at https://calvin.edu/directory/places/spoelhof-fieldhouse-complex

University holidays

During specific holidays recognized by Calvin University, all academic buildings will remain closed and regular access will not be granted to students. Exceptions for students who need special access can be made following the process listed above. NOTE: Access will be limited to time sensitive issues such as delicate experiments, or plants/animals that need attention.

Recognized holidays when the University academic buildings are closed:

• New Year’s Day
• Martin Luther King Day
• Good Friday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Thanksgiving Day and day after
• Christmas Eve and Christmas Day
• Normally defined workdays between Christmas Day and New Year’s Day

When a scheduled holiday falls on Saturday, the university generally observes the holiday on the preceding Friday. When a holiday falls on Sunday, the university generally observes the holiday on the following Monday.

Requests for new or additional card access

Requests for new or additional card access should be submitted to the Campus Safety office at safety@calvin.edu. Faculty or staff members must submit any requests for new access for students. Student card access will only be programmed within academic building access hours. Any follow-up communication will be sent to the requester. Please allow 3-5 business days for processing.

Questions

(616) 526-6451