Cash Advance Policy and Procedure

Use when all other methods for obtaining goods or services have been exhausted.

Cash Advance Policy

Cash advances (referred to as Spend Authorizations in Workday) should be requested only when all other methods for obtaining goods/services have been exhausted and should be kept at a minimum level.

Cash Advances should not be used for Honoraria payments. Due to IRS record keeping and reporting requirements, Honoraria payments should be requested in Workday using the Create Supplier Invoice Request task.  Please see the “Create supplier and supplier invoice requests” job aid in the Workday SharePoint site.

Cash Advance Procedure

1. Obtain verbal approval from the Worktag Manager prior to requesting a cash advance.
2. To obtain a cash advance complete the “Create Spend Authorization” task in Workday.  Instructions on how the complete the task can be found in the “Request and reconcile a cash advance” in the Workday SharePoint site.