Office of the Dean for Faculty Development and Research Initiatives: Calvin Research Fellowships

Follow this process to apply for a Calvin Research Fellowship (CRF). Applications for the 2024-2025 academic year must be submitted on or before October 2, 2023.

Quick links

Online application for Academic Year CRFs 2024-2025

Obligations after receiving a CRF

Advice for Faculty Preparing for Calvin Research Fellowships

In reviewing applications for 2024-2025 awards, the FDC expects to adhere to the "three-year" rule cited in Faculty Handbook paragraph 5.2.2.2. Applicants requesting a fourth consecutive year of CRF support must make an argument based on extenuating circumstances; this argument must be supported by the chair's endorsement statement. However, it should be noted that the FDC will be inclined to uphold the three-year rule even if such an argument is included in the application.

1. Familiarize yourself with CRF policies and procedures in the Faculty Handbook. (Section 5.2 of the Faculty Handbook)

2. Update all reports on special funding that you have received from Calvin in the past. (FAR page - go to Internal Grant Report button)

An incomplete record of reporting could lead reviewers to doubt your reliability.

3. Update your CV. (You will upload this document along with the CRF application.)

Normally a CRF project will be a natural extension of your previous accomplishments, which should be documented in your CV.
Even if your proposed project is in a new area unrelated to your previous work, your CV can show reviewers that you are active as a scholar and have been successful in bringing projects to completion.
If your proposed project is unrelated to the work listed in your CV, your Project Description should explain how and why your change in scholarly direction has changed, and it should also describe your progress in becoming competent in the new domain of activity.

4. Write a detailed Project Description (also to be uploaded with the CRF application).

The Project Description should be written in terms that can be understood by an academic committee of faculty outside of your discipline.

The Project Description should address these questions:

What do you want to do in this project?
Why is this project important (and to whom)?
Why should you be the one to pursue this project?
What methodology will you be using, and how does the project relate to other work in your field?

5. Line up your department-chair recommendation.

Discuss the project and timing with your department chair and possibly with the dean for research and scholarship and/or your academic dean. Once you have submitted your application, your chair (or academic dean) will receive an automatic email with a link to view your application, your funding history, and a link to the Chairs Endorsement Form. Chairs Endorsement Forms are due by October 9, 2023.
External reference letters are accepted but not required. External letters will be most useful to reviewers if they address not only your professional expertise but also the specific project that you are proposing. The best external reference letters come from independent and well-qualified experts. These letters must be submitted as email attachments as indicated on the CRF application form. External letters of reference may be used for up to three years, as long as they are closely related to the proposed project. Please contact the Office of the Dean for Faculty Development and Research Initiatives if you would like to attach any letters that are already on file.

*6. Describe the expected project outcomes and the benefits. (this includes benefits to the applicant, the profession, and the university).

Does the project have a high likelihood of producing measurable results that fit well with the mission of your department and the mission of the university? Be specific about those connections.

*7. Describe the anticipated pedagogical impact of your project.

What contributions will the project make toward course/curriculum development and implementation?
Will your project address FEN related issues? If so, how?
Will your project involve student participation? If so, how?
Give specific examples of how the project will enhance your teaching as well as the teaching of others through dissemination of your results.
Do NOT propose a project that is specifically connected to teaching that should be simply part of your normal teaching duties.

*8. Provide a work schedule or other justification that explains why the requested teaching reduction is appropriate for the proposed project.

Explain, in detail, what you will do. It is not sufficient to say “I will write a paper” or “I will research the topic in depth”. Give a work plan. Show the steps and how they interrelate. Good plans have multiple steps and take more than one paragraph to describe.
You should be able to convince the committee that you have a viable plan to complete the projects successfully, not that you have a heavy teaching load. You may mention your previous work to demonstrate your ability to carry out a plan.
Show why more intensive work over a semester or interim is important (compared to the slower pace of regular scholarship expected of all faculty on regular loads).

9. Faculty planning research that involves human subjects

Faculty involved in the planning of research that involves human subjects in any way, from interviews or questionnaires to medical procedures with living persons or bodily substances, must submit a research proposal to the current chair of the Institutional Review Board (IRB). The board is mandated by governmental agencies to review and approve research with human subjects using one of the following processes:

Provide an exemption
Conduct an expedited review approval or
Approve the project after full review
As a small board which meets regularly, the IRB is committed to facilitate the advancement of faculty research programs as quickly and easily as possible. Applicants must have applied for IRB approval by October 1 and must certify IRB approval before receiving a CRF. Please consult the IRB site for further instructions if your research involves human subjects.

10. Describe any efforts you have made to obtain external funding.

List past grants that have supported work related to what you propose.
List proposals that you have submitted to support the proposed work.

*The online CRF application form provides a textbox for each item marked with an asterisk. Information relating to all the other items must be provided in separate electronic documents, which are to be uploaded or emailed as indicated in the application form.

11. Obligations Following a Calvin Research Fellowship.

It is expected that grantees who receive CRFs will continue in their teaching positions at Calvin University. The teaching load required of each grantee during the academic year following that of the CRF is, at minimum, two courses per CRF-funded course release. Grantees who do not fulfill this obligation are required to reimburse the institution in full for the salary (not including the cost of benefits) earned under the CRF.
All publications that result from work done during the course release should acknowledge the support of Calvin University for the project.
The grantee must submit an online report by August 15 after the end of the course release, detailing results or progress of the project and any related professional gains. This report goes to the dean for faculty development who will forward it to the department chair and the academic dean.
Common courtesy should require some form of acknowledgement to the Board of Trustees. Notes of thanks may be sent via the Office of the President.

12. This linked document provides information regarding the factors that will be considered by the Faculty Development Committee when reviewing CRF applications.

The application and other letters of recommendation must be received by October 1, 2017. Chair Endorsement Forms are due by October 8, 2017.

Please read the advice on this page before applying.

Before you begin this application, you must discuss your project plans and outcomes with your department chair. Once you have submitted your application, your chair (or academic dean) will receive an automatic email with a link to the Chairs Endorsement Form. Chair Endorsement Forms are due by October 8, 2017.

Applications and all other letters of support must be submitted no later than midnight, October 1, 2017. Applications are also considered incomplete until all reports from previous internal funding have been submitted. (If you have questions, please contact the Office of the Dean for Research and Scholarship.)

WARNING: This online application DOES NOT allow you to save a partially completed or completed version of this form to your desktop. You should receive an automatic email copy of your application after you submit. If you do not, please email the Office of the Dean for Research and Scholarship. If you need to correct errors or update your application before the deadline, you may resubmit the application and your earlier version will be deleted.

By completing the online form below, you can generate all documents required for a CRF application.
This online application substitutes for Section 5.4 of the Faculty Handbook.

Name (type first letters of your last name, or scroll down list)

Date of Hire (mm/yyyy)
Year in which terminal degree was awarded (mm/yyyy)
Tenured? (check if yes)

Interim CRFs and Semester CRFs have different budgetary and staffing implications for the university. Please specify the type(s) of CRF you are requesting.
# Fall Units Requested # Interim Units Requested # Spring Units Requested
Attach complete Curriculum Vitae (.pdf formatted preferred) Provide references. Two letters of support are required: one from the department chair and another from a colleague external to Calvin. Beyond these required letters, up to two additional letters of support are allowed.

Important: Each letter of reference should be sent as an email attachment, addressed to Dr. Matthew Walhout, Dean for Research and Scholarship, and emailed to scholars@calvin.edu . The chairperson's endorsement must be submitted each year for each proposal. However, external letters of reference may be used for up to three years, as long as they are closely related to the proposed project. Please contact the Office of the Dean for Research and Scholarship if you would like to attach any letters that are already on file. It is the applicant's responsibility to see that all letters of reference have been submitted by the CRF application deadline.

Choose your chairperson's (or academic dean's) name (*required)

Chairperson (or academic dean) complete email address (*required)

Ref. 2 Name (required)
Ref. 3 Name
Ref. 4 Name

Provide a brief title for your proposed project.

Provide a brief abstract of your proposal (250-word maximum).

Project Description
Three single-spaced pages of text (maximum); one additional page is allowed for bibliography, and another for digital images.

The description should explain what it is you hope to do and why, and it should be written in terms that can be understood by an academic committee of faculty outside of your discipline. It should also describe how your own experience and expertise have prepared you for the proposed work. NOTE: in the text boxes below, you will be asked for other relevant information that does not need to be included in the project description.

Upload Project Description: (.pdf formatted preferred)

Please provide the information requested below. Each text box has a 250-word limit.

Describe the expected project outcomes and the benefits to the applicant, the profession, and the university.

Pedagogical impact statement. Describe any contributions that the project will make toward course/curriculum development and implementation (be sure to include any FEN- or sustainability-related elements).

Provide a work schedule or other justification that explains why the requested teaching reduction is appropriate for the proposed project.

If your project requires funding beyond the teaching reduction afforded by the CRF, explain where you will be getting that supplemental support.

Explain any efforts to obtain outside funding, if such is available in your field.

Remember, any research that involves human subjects must have IRB approval. Will you be seeking IRB approval for this project? yes no

By checking this box, I agree not to accept any other remunerative employment without the explicit, written consent from the dean for research and scholarship.
E-signature. By checking this box, I certify that the information given in this application is true and complete without evasion or misrepresentation. I understand that willful omission, falsification, or incomplete statements within this application may jeopardize my potential for funding. I also understand that the Faculty Development Committee may examine my previous reports on funding from the university.