CIT provided guidance on where to store your files.

Identify the type of files you would like to store and then use the information below to determine where best to store your files. Keep in mind that private or confidential information should only be stored in locations approved or sanctioned by CIT.

Additional information and use cases can be found by downloading this document.

Note: The table below pertains to *.calvin.edu cloud storage accounts and not personal cloud storage you have with the same vendors. Be careful to distinguish between *.calvin.edu cloud storage accounts and personal cloud storage.

Use Case Storage Options Access & Sharing Options Size Limits Data Recovery Options Comments

Personal Files

 Local computer hard drive Not easily shared Limited by size of drive Relies on your backup practice
External drive or USB drive Shared with physical device Limited by size of drive Relies on your backup practice
Cloud storage: OneDrive Owner can share with users in and outside of Calvin. Can be accessed with any internet-connected device. OneDrive is practically unlimited OneDrive saves deleted files for 90 days Calvin OneDrive accounts evaporate when the owner leaves Calvin. Files that need to be retained beyond that must be transferred in advance.

Department Shared Work Files

 R:/Hartwick folders and sub-folders Default is all department members have access to all folders 150 GB Backup and recovery provided by CIT Department may have multiple top-level folders to satisfy data privacy needs.
Microsoft Teams Owner can add/remove members Teams is practically unlimited Deleted files are saved for 90 days. Corrupt files protected by extensive version history. Files will persist as long as owner of Team is at Calvin.

Collaboration Team Work Files

 Microsoft Teams Owner can add/remove members Teams is practically unlimited Deleted files are saved for 90 days. Corrupt files protect by extensive version history. Files will persist as long as owner of Team is at Calvin.

Academic Research Files

 S:/Sterling Access determined by owner via Service Center request. 20 GB initially, increased as needed Backup and recovery provided by CIT Replaces Rushmore and Sequoia.

Files Shared with Students

 OneDrive Owner can share with users in and outside of Calvin. OneDrive is practically unlimited OneDrive saves deleted files for 90 days Calvin OneDrive accounts evaporate when the owner leaves Calvin. Files that need to be retained beyond that must be transferred in advance.
Microsoft Teams Owner can share with users in and outside of Calvin. Teams is practically unlimited Files will persist as long as owner of Team is at Calvin.
S:/Sterling (Research Files) Access determined by owner via Service Center request. 20 GB initially, increased as needed Backup and recovery provided by CIT Sharing is by folder, not by individual file. Replaces Rushmore and Sequoia.

Course Files

 Moodle Available to all students in the course. Ability to add/remove users. 250 MB upload limit, unlimited storage Course recycle bin will hold any deleted items for 1 week Course recordings are saved in a VoiceThread assignment, SharePoint, or OneDrive (all videos require CC)